PhotoWorks Albums

Albums are a great way to save and share curated sets of photos from your PhotoWorks library. 

This article covers how to:

• Create a New Album
• Manage Photos within Albums
• Manage Your Albums
• Share Your Albums

Overview

PhotoWorks supports two types of albums; Standard and Smart Albums.

• Standard Albums can include any collection of photos from your PhotoWorks library. Photos must be added manually to a Standard Album, which makes this type of album a great way to curate and share specific photos from your library.
• Smart Albums automatically include any photos from your Photo Library that match a specific set of filter criteria. These albums update in real-time to include the latest matching photos from your library, which make them a really powerful way to share segments of your photo library with others on a recurring basis. 

Create a New Album

Create an Album

There are two ways to create a new Album in PhotoWorks:

From the Albums Tab

Create a Standard Album

1. Click Create New Album
2. Select Standard Album and Continue
3. Give your album a name by clicking on the placeholder “Album Name” text.
4. Use filters to find the images you want to add
5. Select the images you want to add
6. Confirm the album name and review selected images before clicking Create Album

Create a Smart Album

1. Click Create New Album
2. Select Smart Album and Continue
3. Give your album a name by clicking on the placeholder “Album Name” text.
4. Confirm the album name by hitting enter on your keyboard or clicking outside of the name field.
5. Add photos to your album by clicking Add Photos button

From your Photo Library

Create a Standard Album

1. Select the photos you’d like to include in your Album
2. Click Add to Album
3. Click Create New Album
4. Give your album a name and click Create

Create a Smart Album

1. Choose at least one filter
2. Click ⚙ Create Smart Album
3. Enter a name for your Smart Album
4. Click Create Album

Manage Photos within Standard Albums

PhotoWorks Albums can include up to 1000 photos, and each album is automatically sorted in descending order, with the newest photos at the top. 

Adding or Removing Photos in an Existing Standard Album

Adding from the Photo Library

1. Select the photos you’d like to add to your Album
2. Click Add to Album
3. Find the album you’d like to add the photos to under All Albums (you can scroll down or use the search bar to find the album quickly)
4. Select the album to add pictures

Adding or Removing From the Albums Tab

1. Select the Album you’d like to edit
2. Click Edit Album

Adding Photos

1. Select images to add
2. Select Save Changes

TIP: Use filters to narrow the list of available photos to choose from

Removing Photos

1. Click on either Show Current Photos or navigate to the Current tab
2. Click on any photos you want to remove
3. Select Save Changes

TIP: Any images you have removed can be reviewed from the Removed tab before saving changes

Manage Your Albums

Access Albums

The Albums tab includes all of the Albums you’ve created in PhotoWorks. To access Albums, click the Albums link in the PhotoWorks navigation bar/menu.  

Finding Albums

By default, Albums are sorted in descending order, which means that your most recently created album appears first in the lineup. Each album includes a preview of the first four images from the album. 

TIP: Use the search bar to search by Album name if you have many albums. 

Rename an Album

1. From the Albums tab, click on the Album you wish to rename.
2. Click the Edit Album
3. Update the name of album to edit it
4. Click Save Changes

Delete an Album

1. From the Albums tab, click on the Album you wish to delete.
2. Click Delete
3. Enter the name of the Album to confirm deletion
4. Click Delete album

Share Your Albums

PhotoWorks makes it easy to share the photos in your Albums with outside stakeholders. Choose between Exporting your Album or creating a Share Link for online album viewing.  

Export Photos within an Album

You can export all of the photos in your album into various file formats to be stored or shared locally.

1. From the Albums tab, click on the Album you wish to Export.
2. Click Export
3. Configure your export and then click Export

Share a public link to an Album

Share an Album with anyone with an internet connection, including individuals who do not have a GoSpotCheck log-in, using a PhotoWorks Share Link. Share Links are public links to a specific PhotoWorks Album, allowing anyone with an internet connection to view (and coming soon, export) the photos within the Album. 

1. From the Albums tab, click on the Album you wish to Share.
2. Click the Share Button in the top right corner of the page.
3. On the modal that appears, toggle the Share Link slider.
4. To Copy the link for sharing, click the Copy Link Button.
5. Click Done.

Discontinue Album Sharing

If you wish to stop sharing the contents of an Album, you can do so by following these instructions:

1. Click the Share Button in the top right corner of any shared Album.
2. On the modal that appears, toggle the Share Link slider to the left.
3. Click Done.

When attempting to access a Share Link that is no longer being shared, users will see the following screen: