Filtering in PhotoWorks

Trying to find a specific photo (or group of photos) within a gigantic photo library can feel like searching for a needle in a haystack. That’s why we built powerful, configurable filters into PhotoWorks, enabling you to quickly and easily find the photos you are looking for.

In PhotoWorks, you can filter by any:

• Standard GoSpotCheck Field (like city, state, date/time, Mission name, etc)
• Custom Property you’ve set up for your company (e.g. if you’ve added a custom user property of Territory or Region)
• Task-Based Property you’ve configured to be used as a Contextual Filter (see below)

Applying Filters

Filter Selections

To filter the Photos you see in PhotoWorks:

1. Click on the Filters button to expand the available filter options. 
2. In the dropdown that appears, select one or more filter values.
   1. If the Filter dropdown is lengthy, use the search bar to enter and quickly find the filter value you are looking for.

Filter by Date

	Relative Dates: This dynamic date filter displays photos that were captured in common reporting periods relative to today's date (e.g. the Last 7 Days, This Month, etc).  Relative Date Filtering is especially useful when creating Saved Views and Smart Albums.
	Calendar Dates: To limit photos captured to a specific calendar date or date range, select the dates in the calendar picker, or type them manually into the From/To fields.

Filter by Saved Views

Modifying Filters

To remove one or more filters that you’ve applied, you can:

• Click the Trash can button to clear all filter selections for that filter/filter category OR
• Open each filter you wish to remove a value for and uncheck the selection, OR

To remove all filters currently applied to the Photo Library, you can: 

• Click Clear All above the filter selections 

How Filters Work Together

When you apply more than one filter to PhotoWorks, it's important to understand how the filters work together.

VALUES WITHIN THE SAME FILTER

When you select multiple values within the same filter dropdown, the filters act as an OR statement. For example, suppose you selected Florida and Georgia from the Places: State filter dropdown. 

The photos returned would include:

VALUES ACROSS MULTIPLE FILTERS

You could add additional filters to further refine which photos are returned. Any additional filters you apply work together with the original filter as an AND statement. For example, if you wanted to view photos taken by team members Adams and Anderson, you could add the Users: Last name filter to select their names. 

The logic for the photos returned in the example above would be:

RELATIONAL FILTERS

When using filters in PhotoWorks, you'll notice that each filter dynamically adjusts based on what’s currently available in your photo library. These are called Relational Filters, and they help ensure your filter selections always return relevant photo results.

What Are Relational Filters?

Relational Filters only show values that match the current dataset. If a filter value doesn’t apply to any of the photos currently in PhotoWorks, it will be excluded from the dropdown list.

This intelligent filtering system understands which filters have already been applied, helping you avoid combinations that would result in zero results.

Tip: If you're expecting to see a filter value and it’s missing, it’s likely because there are no matching photos in PhotoWorks.

Example: Filtering by Mission and User

Let’s say you’ve launched a new Mission and want to view the photos submitted for it in PhotoWorks:

1. Apply the Mission Name filter and select the name of your Mission.

   Note: The Mission Name will only appear after submitting the first Mission Response photo.

2. Next, click the User Name filter. You’ll see only the names of users who have already submitted a Mission Response with a photo.

   Users who have access to the Mission but haven’t submitted any photos yet will not appear—because selecting them would return no results.

Editing Which Filters Appear

PhotoWorks Space Admins can modify which filters display for your organization in the PhotoWorks Space Settings.